For small businesses, bookkeepers & accountants
PDF invoices to Excel line items, with totals you can check.
Extract supported invoice headers, line items, tax and totals from text or scanned PDFs; combine a batch and highlight arithmetic differences in Excel.
Try one invoice free One-time prices
No card for trial. $9 / 25 invoice PDFs; $29 / 100 invoice PDFs. No subscription or automatic renewal.
Upload, inspect, download
- Upload one invoice PDF for the trial, or up to ten PDFs in a paid batch.
- Review real extracted rows and validation warnings against your source.
- Download Excel or CSV. Correct source values before a fresh conversion, or edit your downloaded workbook.
Actual local conversion of synthetic data · not customer data
Check the invoice arithmetic
Two net lines of 100.00 and 25.50, plus tax 12.55, give 138.05. A second synthetic invoice deliberately prints 139.05: its 1.00 mismatch appears red in Excel. Scanned pages always carry a Please verify warning.
Download the synthetic invoice PDFClear limits before you pay
15 MiB combined upload; 3,000 transactions or line items. One invoice per PDF, up to 20 pages each. Common English text layouts and local English OCR are supported patterns; complex layouts may fail. Missing fields and scans are flagged for review. No universal accuracy claim.
Sources, previews and results are automatically deleted within 24 hours. Download your own copy. Conversion content stays on this server. If not satisfied, contact support within 7 days of any purchase for a full refund, even after using credits.
Practical guides
- Extract line items from PDF invoices to Excel
- Combine multiple PDF invoices into one Excel workbook
- Convert a scanned invoice to Excel with local OCR
- Why an invoice total does not match extracted line items
- Convert invoice PDF line items to CSV for bookkeeping
- Prepare a supplier-invoice Excel table for tax and expense review
Before you start
What can I try for free?
One complete invoice PDF (up to 20 pages), once per new account after a successful conversion. Real preview and downloadable files; no payment card required. Failed processing does not consume the trial. A longer transaction file requires a fresh paid upload for the full output.
What does a credit buy?
One successful invoice PDF conversion. $9 buys 25 credits; $29 buys 100. One-time packs, no subscription or automatic renewal. Unused credits do not expire while the account exists. Repeat downloads of the same result are free for its original lifetime. Each new successful paid upload costs credits again.
When am I charged?
Only after extraction and all offered export formats have been generated successfully. Failed conversions spend no credits. An invoice batch spends one credit per PDF only if the whole batch succeeds. A usable but flagged result counts as a successful conversion; review your free trial and use the refund promise if dissatisfied.
How do refunds work?
Contact support within 7 days of any pack purchase if not satisfied for a full refund of that purchase, even if credits have been used. Include your order reference, not sensitive files. Your statutory rights are unaffected.
Where are my files processed?
Conversion runs on this server. Uploaded content is not sent to third-party conversion, OCR or AI services. Account email and payments use separate providers. Source files, previews and results are automatically deleted within 24 hours; delete a conversion sooner from its preview.
What are the limits?
15 MiB combined upload, 3,000 output transactions or line items, and ten processing attempts per account per hour. CSVQBO accepts one CSV or single-sheet XLSX with values, not formulas. OFXCSV accepts one bank/card OFX, QFX or QBO with up to 100 accounts; investments are unsupported. InvoiceXL accepts up to ten PDFs, one invoice per file and 20 pages per invoice; the trial accepts one PDF.
Who operates this service?
Zijian Xiao. This is an independent conversion tool for small businesses, bookkeepers and accountants in the US, UK, Canada and Australia. No bank, Intuit or Quicken affiliation is claimed.
Do scans and every layout work?
No. Text PDFs use pdfplumber; image-only pages use local English Tesseract and are marked Please verify / 请核对. Supported patterns have Description/Item and Amount/Total headers, optional Qty and Unit price, and dot-decimal amounts. Unlabeled headers may remain blank. OCR, inclusive tax, complex discounts and repeated tax summaries need careful checking.
What does a red row mean?
Extracted net lines + tax + shipping − discount do not match the printed total, or the printed subtotal differs from line amounts. The preview and XLSX highlight mismatches; CSV includes status text. A match does not prove extraction accuracy. Invoice totals and tax appear once per invoice on the Invoices sheet; CSV exports line items only.
Built and operated by Zijian Xiao.